RFPs
The City of Bedford has a fair and transparent bidding process we use to award civic contracts. Short-term work is posted as an RFP, and an eligible party may apply. We believe in keeping city work as professional and equitable as possible and look forward to working with you in the future.
Bell Town Road Water Line Extension
Deadline: March 30, 2023
Release Date: March 06, 2023
Questions Due: March 17, 2023
INVITATION FOR BIDS
Sealed bids for the construction of the Bell Town Road Waterline Extension project will be received by the Bedford Regional Water Authority (BRWA) at the Bedford Regional Water Authority’s Office, 1723 Falling Creek Road, Bedford, Virginia 24523 until 2:00 PM, local prevailing time on Thursday, March 30, 2023, and then at said office publicly opened and read aloud.
CONTRACT DESCRIPTION
This project consists of the installation of approximately 1,950 linear feet of waterline with associated appurtenances. This project is being funded through the American Rescue Plan Act (ARPA). Total funding available for construction of this project is $450,000.00.
PRE-BID CONFERENCE, CLARIFICATIONS, AND ADDENDA
A pre-bid conference will not be held for this project. Deadline for questions and clarifications on the contract documents must be made in writing by 5:00 PM on Friday, March 17, 2023. Only clarifications by formal written addenda will be binding. All communications in regard to clarifications and any other matters related to this project shall be addressed to the Authority, Attn: Whitney Quarles, P.E., Engineering Manager, 1723 Falling Creek Road, Bedford, VA 24523, email: w.quarles@brwa.com.
WITHDRAWAL OF BIDS
The procedure for withdrawal of Bids shall be according to Section 2.2-4330 of the Code of Virginia.
CONTRACT AWARD
Contract is to be awarded on a unit price basis.
Professional Auditing Services
Deadline: April 11, 2023
Release Date: March 21, 2023
PURPOSE
The Authority is seeking quotations from qualified firms of certified public accountants to audit financial statements of the Bedford Regional Water Authority. Generally accepted auditing standards include a compliance review in connection with the review of the Entity’s system of internal control for the purpose of submitting a written report to the governing body setting forth findings on material weaknesses in internal control, together with recommendations for improvement.
SCOPE OF SERVICES
The Authority desires the Auditor to express an opinion on the fair presentation of the financial statements of the Bedford Regional Water Authority in conformity with generally accepted accounting principles, and present findings to the Board of Directors of the Bedford Regional Water Authority. An Annual Comprehensive Financial Report (ACFR) is requested to be prepared by the Independent Auditor. The Auditor will also apply limited procedures to Management’s Discussion and Analysis (MD&A), required supplementary information included in the ACFR, the Transmittal submitted to the Auditor of Public Accounts (APA). The Authority staff will submit the ACFR for the Government Finance Officers Association (GFOA) award, and may require assistance from the Auditor to address comments. Other service needs for the Authority may arise during the term of this contract which will be provided by the Auditor after an agreed upon schedule and fee.To meet requirements of this request for quotations, the audit shall be performed in accordance with generally accepted auditing standards as set forth by the American Institute of Certified Public Accountants, the standards for financial audits set forth by the U.S. Government Accountability Office’s Government Auditing Standards, the provisions of the Single Audit Act, and the provisions of the U.S. Office of Management and Budget (OMB) Circular A-133, and the. Specifications for Audits of Authorities, Boards, and Commissions, issued by the Auditor of Public Accounts of the Commonwealth of Virginia.
All working papers and reports must be retained, at the Auditor’s expense, for a minimum of three (3) years, unless the firm is notified in writing by the Bedford Regional Water Authority of the need to extend the retention period. The Auditor will be required to make working papers available, upon request to the Bedford Regional Water Authority. In addition, the firm shall respond to reasonable inquiries of successor Auditors and allow successor Auditors to review working papers relating to matters of continuing accounting significance.
SCHEDULE
The following is a list of key dates up to and including the date quotations are due to be received (subject to change):
- Request for quotation issued: 12:00 pm – Tuesday, March 21, 2023
- Due date for receipt of quotations: 4:00 pm – Tuesday, April 11, 2023
- Award of Contract: Tuesday, April 18, 2023
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Mowing and Grounds Keeping Services
Deadline: March 22, 2023
Release Date:: March 09, 2023
Questions Due: March 20, 2023
INVITATION FOR BIDS
The Bedford Regional Water Authority (BRWA) is seeking Bids from professional lawn care services for the maintenance of multiple sites located throughout Bedford County.
SCOPE OF SERVICES
The following services shall be performed on an as needed basis:
- Locations are to be neatly mowed as specified by the Director of Operations or the Maintenance Manager.
- Entrances, walkways, and paved areas are to be clean of debris upon completion of job.
- Areas around structures, signs, trees, mulched areas, fences, and embankments are to be trimmed at least monthly.
- Weeds and grass along the fence line and in the gravel areas are to be sprayed as needed.
- Mowing frequencies may be increased or decreased as determined by the Director of Operations or the Maintenance Manager.
- Mowing locations may be added or deleted as determined necessary by the Director of Operations or the Maintenance Manager.
- The BRWA reserves the right to perform any or all of the Mowing and Grounds Keeping services utilizing BRWA staff.
SELECTION PROCESS AND SCHEDULE
The selection of one mowing and grounds keeping service will be determined by qualifications and pricing provided. The following schedule is anticipated:
- Deadline for Bids: 2:00 pm – Wednesday, March 22, 2023
- Bid Opening: 2:00 pm – Wednesday, March 22, 2023
- Award of Contract: 2:00 pm – Monday, March 27, 2023
QUESTIONS PERTAINING TO THIS BID
Any questions related to this Bid shall be directed via email by 2:00 pm on Monday, March 20, 2023, to Michelle Roberson at m.roberson@brwa.com.
SUBMITTAL
Bids may be submitted via email to Michelle Roberson at m.roberson@brwa.com. Or if bids are delivered to our office, located at 1723 Falling Creek Rd., Bedford, VA 24523, they must be time stamped by the Customer Service Department no later than 2:00pm, Wednesday, March 22, 2023. The entire bid response including any/all attachments must be included.
Professional Photographer Services 1
Deadline: December 16, 2022
Release Date:: June 14, 2022
Questions Due: August 19, 2022
[SAMPLE] The City of Bedford invites qualified firms and independent contractors to answer a Request for Qualifications (RFQ) for Professional Photography Services to be utilized on an “as needed” basis for a variety of events, projects, and publications, such as websites, branding and marketing materials, fliers, videos, publications, on City-operated social media; and in other City communication material as determined by the City.
Professional Photographer Services 2
Deadline: April 05, 2022
Release Date:: April 01, 2022
Questions Due: April 02, 2022
[SAMPLE] The City of Bedford invites qualified firms and independent contractors to answer a Request for Qualifications (RFQ) for Professional Photography Services to be utilized on an “as needed” basis for a variety of events, projects, and publications, such as websites, branding and marketing materials, fliers, videos, publications, on City-operated social media; and in other City communication material as determined by the City.
Bill Payment Kiosk
Deadline: January 19, 2022
Release Date:: August 01, 2022
Project Status — The Bedford Regional Water Authority (Authority) will announce its award by June 30, 2022.
Scope — The Bedford Regional Water Authority currently receives bill payments in person, through web-based software from Harris Corporation, known as Impresa, over the phone via IVR through the Invoice Cloud service, and by mail. The Authority does not currently have any bill payment kiosks.
Offerors should furnish all labor for installation and implementation, materials, software, documentation, training, third-party licensing if applicable, and technical support necessary for the proposed solution. For more information, please view the “Advertisement” document below.
Project Documents
Town and County Sewer Replacement
Deadline:
Release Date:: August 01, 2022
Project Status — The deadline for questions and clarifications on the contract documents must be made in writing by 5:00 PM on Friday, August 12, 2022.
Scope — This project consists of the replacement of deteriorating sanitary sewer lines within the Town and Country subdivision. Approximately 9,000 lf of sanitary sewer lines with associated appurtenances will be replaced.
Project Documents
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Professional Photographer Services
Deadline: November 18, 2021
Release Date:: April 13, 2022
Questions Due: October 08, 2021
[SAMPLE] The City of Bedford invites qualified firms and independent contractors to answer a Request for Qualifications (RFQ) for Professional Photography Services to be utilized on an “as needed” basis for a variety of events, projects, and publications, such as websites, branding and marketing materials, fliers, videos, publications, on City-operated social media; and in other City communication material as determined by the City.
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